Collaborate using Microsoft PowerPoint for iPad app (on-premises)

Install Microsoft PowerPoint for iPad app
Run the app for the first time
Activation
What are my options if I don’t activate?
What happens if I activate the app and change the signed in user? Does the app stays activated?
How can I remove the activation?
When I sign in using the Office 365 account, Microsoft PowerPoint for iPad automatically is adding Office 365 OneDrive (cloud) and the Office 365 SharePoint Team Site (cloud) to my default Open locations and Connected Services. Can I do something to not have them automatically added?
Connecting to a SharePoint Team Site
Create and move documents to a SharePoint Team Site
Co-authoring using Microsoft PowerPoint for iPad, Microsoft Office 2013, Microsoft Office Web Apps 2013 and Microsoft SharePoint 2013

 

 

 


Install Microsoft PowerPoint for iPad
In App Store locate the Microsoft PowerPoint for iPad app and install it.
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Run the app for the first time
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Swipe left the first screens
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Activation
Microsoft PowerPoint for iPad is a free app. As a free app it allows you to open the Microsoft PowerPoint documents in read-only mode. So, activating the app is not really required.
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In case you want to perform changes (enable the editing mode) you need to activate the app. The activation is performed one time and is valid for all the Microsoft for iOS apps (e.g.: if you activate PowerPoint app, you will not be requested to perform again the activation for Word app, or Excel app). The activation details are identical with Microsoft Word for iPad app. More details can be found in the Collaborate using Microsoft Word for iPad app (on-premises) article.

 

 

 


What are my options if I don’t activate?
As mentioned in the activation section – the app allows you to open the Microsoft PowerPoint documents in read-only mode. In case the activation hasn’t been performed, the shopping cart icon will be visible in the left down corner of the screen.
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Opening a Microsoft PowerPoint attachment is simple. Perform a long tap on the attachment and chose to open the document using the PowerPoint app.
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What happens if I activate the app and change the signed in user? Does the app stays activated?
The application stays activated.
Let’s assume you have an Office 365 account. You can use it to activate the app, sign out and sign in using a regular @hotmail.com/@outlook.com account. The editing functionality remains active.

 

 

 


How can I remove the activation?
Settings -> PowerPoint -> Reset PowerPoint. The reset will actually take place the next time when the user quits and restarts the app.
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When I sign in using the Office 365 account, Microsoft PowerPoint for iPad automatically is adding Office 365 OneDrive (cloud) and the Office 365 SharePoint Team Site (cloud) to my default Open locations and Connected Services. Can I do something to not have them automatically added?
Microsoft is interested to promote their cloud services. When you sign in using the Office 365 account, Microsoft PowerPoint for iPad automatically is adding Office 365 OneDrive (cloud) and the Office 365 SharePoint Team Site (cloud) to your default Open locations and Connected Services (illustrated in the bellow picture). The companies who are working with client data and who are forced by contractual agreements to host the data on-premises will be concerned the users will get confused and will save the confidential documents on Office 365 cloud.
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It is possible to configure the Office 365 user account to not be licensed for any SharePoint Online plan (Office 365 Admin Center -> Users & Groups -> Active Users -> click on the impacted user -> Licenses).
This will make the Microsoft PowerPoint for iPad to not add Office 365 OneDrive (cloud) and the Office 365 SharePoint Team Site (cloud) to your default Open locations.
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Connecting to a SharePoint Team Site
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Create and move documents to a SharePoint Team Site
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You have the possibility to save the document directly to the SharePoint Team Site (on-premises).
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If you are offline, you can save the document on the iPad and later move it to the SharePoint Team Site (on-premises).
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Co-authoring using Microsoft PowerPoint for iPad, Microsoft Office 2013, Microsoft Office Web Apps 2013 and Microsoft SharePoint 2013
At the end of this article I will present how the co-authoring works with PowerPoint. I will take a general situation where three users are editing the same file in the same time.

Let’s take the following scenario.
The on-premises environment composed by:

  • Microsoft SharePoint 2013
  • Microsoft Office Web Apps 2013
  • VPN solution supported by iPad
    The VPN is not really a requirement if the user is able to reach the SharePoint and Office Web App server only through the Wi-Fi connection, but in our scenario we consider the iOS user as being remote (outside the intranet corporate network).

Three users:

  • User 1: Viorel Iftode – iOS user + Microsoft PowerPoint for iPad (activated) + VPN;
  • User 2: Gigel Popescu – Windows 8.1 + MS Office 2013 (PC version);
  • User 3: John Smith – Windows 8.1 + Internet Explorer 11 (without MS Office 2013);

Scenario:

  1. Viorel Iftode (iOS user) starts editing the sample document (MS Office PowerPoint sample.pptx).
  2. Gigel Popescu (Windows 8.1 + MS Office 2013) is joining the MS Office PowerPoint sample.pptx editing using Microsoft Office 2013. Both users are getting notified about each other’s presence.
  3. Viorel Iftode (iOS user) is performing document changes and saves the document.
  4. Gigel Popescu (Windows 8.1 + MS Office 2013) is getting notified and is refreshing the changes.
  5. Gigel Popescu (Windows 8.1 + MS Office 2013) takes the initiative and performs changes in the document (is inserting a picture) and saves the document.
  6. Viorel Iftode (iOS user) is getting notified and is refreshing the changes.
  7. John Smith (Windows 8.1 + Internet Explorer 11) is joining the MS Office PowerPoint sample.pptx editing using Microsoft Office Web Apps. All three users are getting notified about each other’s presence.
  8. John Smith (Windows 8.1 + Internet Explorer 11) is performing document changes.
  9. Viorel Iftode (iOS user) is getting notified and is refreshing the changes.
  10. Gigel Popescu (Windows 8.1 + MS Office 2013) is getting notified and is refreshing the changes.
  11. John Smith (Windows 8.1 + Internet Explorer 11) and Gigel Popescu (Windows 8.1 + MS Office 2013) are no longer editing the document. Viorel Iftode (iOS user) is notified about this.

 

Viorel Iftode (iOS user) starts editing the sample document (MS Office PowerPoint sample.pptx).
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Gigel Popescu (Windows 8.1 + MS Office 2013) is joining the MS Office PowerPoint sample.pptx editing using Microsoft Office 2013. He is getting notified he’s not editing alone the document.
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Viorel Iftode (iOS user) is also getting notified about the presence of Gigel Popescu.
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Viorel Iftode (iOS user) is performing document changes and saves the document.
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Gigel Popescu (Windows 8.1 + MS Office 2013) is getting notified and is refreshing the changes.
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Gigel Popescu (Windows 8.1 + MS Office 2013) takes the initiative and performs changes in the document (is inserting a picture) and saves the document.
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Viorel Iftode (iOS user) is getting notified and is refreshing the changes.
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John Smith (Windows 8.1 + Internet Explorer 11) is joining the MS Office PowerPoint sample.pptx editing using Microsoft Office Web Apps.
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All three users are getting notified about each other’s presence.
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John Smith (Windows 8.1 + Internet Explorer 11) is performing document changes.
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Viorel Iftode (iOS user) is getting notified and is refreshing the changes.
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Gigel Popescu (Windows 8.1 + MS Office 2013) is getting notified and is refreshing the changes.
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John Smith (Windows 8.1 + Internet Explorer 11) and Gigel Popescu (Windows 8.1 + MS Office 2013) are no longer editing the document. Viorel Iftode (iOS user) is notified about this.
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